MTSU Surplus Property Procedures

General Surplus Process (For All Items)

To declare surplus items:

1. Email: Send a direct message to receivingmoving@mtsu.edu
2. Include:
   • An itemized list of the surplus items
   • Photos of the items
   • The location of the items
   • A statement declaring the items as surplus
3. Processing: The Receiving and Moving Services Department will handle your request as promptly as scheduling allows.

---

Assets Valued Over $5,000

If you believe your asset was originally valued at over $5,000, contact Inventory@mtsu.edu to determine if it needs removal from the capital inventory list.

---

Surplus of Furniture

• The Receiving and Moving team will evaluate if the furniture is fit for future university use.
  • Fit for use: Stored in the off-campus warehouse
  • Unfit for use: Surplused per Policy 685 – Disposal of Surplus Property

---

Surplus of Electronics

• Common items include: printers, computers, iPads, etc.
• If the item contains data or has an ITD inventory sticker, contact the ITD Help Desk before surplusing.
• Electronics are typically surplused through an approved vendor.

---

Vehicles & Golf Carts (Selling or Trading-In)

1. Contact Procurement at 615-898-2944 (or email purchase@mtsu.edu) for assistance with the process.
2. License plate must be returned to the Procurement Office at 1672 Greenland Drive.
3. Motor Pool (rodney.clinton@mtsu.edu) will need to remove decals before trading in or selling.

---

Selling Assets via GovDeals

MTSU uses GovDeals.com for most assets or an auctioneer for large lots.

To list on GovDeals, email receivingmoving@mtsu.edu with:

• A fair market value or estimate
• Photos of the asset(s)
• A description of the asset(s)
• Optional to place a reserve price on items
• Note: All payments go through GovDeals, and Receiving and Moving will manage the proceeds transfer to your department’s index.

• GovDeals Timeline:
  1. Listed for two weeks to MTSU departments
  2. Listed for one week to Tennessee Board of Regents (TBR) institutions
  3. If unsold, it goes to public auction for two weeks
• Departments selecting items from another TBR institution will be charged $2.50 per mile for pickup.

---

Storage for Future Department Use

• Declared surplus items are made available to other departments.
• We also offer campus and off-campus pickups utilizing our box truck for a cost of $2.50 a mile.
• Departments may store items for future use in the off-campus warehouse.
  • Cost: $5 per square foot, per year
  • To participate, contact Donathan Murray at extension 2959 or receivingmoving@mtsu.edu